How To Send Follow Up Email After An Interview In 8 Best Steps

So you finally went for the interview that you have been worrying about for days. You might be stressing out for so long now that you finally are relieved that the interview is over. All you have to do is wait it out and hear the good news. But is it? Are you sure you are going to get the job just because your interview went great? Are you sure there is nothing more that you need to do to get one step closer to that job you are dreaming about?
Well yes, the interview has to go well to get you that job but you have to remember that you were not the only one who is interested in the job. There would be other candidates who might be as good as you are and also as deserving. What you need to do to get yourself front-line attention is to remind the interviewers that you still are interested in the job. How can you do that? Well by sending a follow-up email.
Sending a follow-up email has become a necessity that you have to do. The follow-up email would make your interviewer that you are highly interested in the job. Sometimes the candidate that respects the job and is passionate about it gets more attention than the one who is qualified (although you have to be equally qualified too).
Long story short, you do not want to lose a job just because you haven’t written a follow-up email that made yourself seem interested in the job.
But do you know how to write a follow-up email after an interview? I bet you don’t and that’s why you are here. Well, you have come to the right place and we are going to provide you the best assistance on how to write good and impressive follow-up interview questions.

When to Write a Follow Up Email After an Interview?

If you are thinking about what is the right time to send a follow-up email after the interview then let’s sort that out for you before we tell you how to write the email itself.
The answer to this question is, the sooner the better! It would be ideal if you write a follow-up email after 24 hours of the interview. It would make a positive impression and it would seem like you are excited about the job.
Although you can write a follow-up email if you haven’t heard from the interviewers about the job after the deadline has passed. It might remind you that you are still interested and they might give you their answer as well.

How to Write a Follow-Up Email After Interview?

Let’s get to the point and address the very problem that you want to solve right now. Yes, we are going to answer your questions and tell you how you can write a follow-up email after an interview.
Here we are going to tell you a few steps to write a follow-up email after an interview.

Follow Up Email After An Interview Sample

Step 1: Start with an Appropriate Subject Line

One of the most important thing that you have to focus on is the subject line of your follow up email. The subject line is anyone one of the most important part of any email but you have to give it extra attention if your job depends on it.
The subject line should be straightforward and to the point and it should also suggest your appreciation for the interviewer’s time and you should sound thankful as well.
  • Thank you for your time
  • Thank you for the opportunity
  • Thank you for the meeting
  • Follow up regarding (your position at the company)
  • I appreciate the opportunity that you game me today

Step 2: Start the Email with a Thank You Note First

The follow-up email should always have a thank you note first. You must appreciate the time they have given you. Overall you should be thankful when you are writing a follow-up email so it doesn’t just sound mean (or selfish in some cases).
Do start the email with a Thank You and then you can write a short note thanking them for meeting you.

Step 3: Make the Email More Personalized

Sending a personalized email has much more impact than sending a regular thank you or follow up email after an interview.
Always address the interviewer or whomever you are sending the email to directly with their name. This would feel more respective and intimate for the reader and it somehow would help you as well.
You can also start with
Thank You, (the name of the hiring manager or interviewer)
If there were more than one people then you can send different emails to each one of them with their names so it would be more personalized and more professional.

Step 4: Talk About Your Interests, Goals, And Experiences

It’s important that you talk about your goals, interests, and experiences in the follow-up email. This would highlight your strengths and your vision which would certainly help you with your job application.
You can say that your experiences (the experience you had with your past job) would be useful for your role in this company. You can also sound excited to work for them which would help you achieve your goals as well.
Although you cant get carried away and you still have to keep it short and to the point to make it appear more professional.

Step 5: Write About Something that You Have Discussed

It would seem very interesting if you write about something that you have discussed at the interview.
This would make them remind of you and how well the interview went or at least you can mention the part which went quite well.

Step 6: Sound Genuinely Excited and Thrilled to Work for the Company

No matter what you are writing, whom you are writing, you have to sound eager and excited for the job. This is the whole point of writing a follow-up email.
You have to make sure that you don’t wanna end up writing a dull email with just a thank you note. You gotta reflect your eagerness to work for the company.
You can say that working for them would be a privilege and it will help you achieve your goal as well.

Step 7: Make It Clear That You will be Waiting to Hear for Them

You have to make it clear that you will be looking forward to hearing back from them. You can also remind them of the deadline that you might have discussed to hear back from them.

Step 8: Sign Off Professionally

It’s pretty important that you sign off on a professional note. So just write thank you again following a Sincere synonym and your full name. You can also insert your basic contact information like your phone number and your email address.
These are the basic steps of writing a follow-up email after an interview. Now to help you more with this, we are going to share a sample follow up email. You can customize it according to your needs and sends it to your interviewer.

Follow Up Email Sample:-

Subject Line: Appreciate Your Time and Advice.
Thank you, (name of the person you are referring the email)
It was a pleasure to know more about (company’s name) and discuss the position of (position of ) at (company’s name) this afternoon. I was thrilled to be given such an opportunity to know more (their technology, innovation, the kind of work they do).
Given my past experiences (past position or experiences that might help you with this job), I can say I would be able to make contributions to your company. (You can refer to specific skills as well).
Today’s discussion had made me even more excited for the job and I would be looking forward to hearing back from you by the (a deadline, if there is any).
Thank you again for giving me the opportunity and for your time. Feel free to contact me if you need any more information to help you decide on my position at your company.
Thank you once again, (name)
Best Regards,
(Your full name).


It would be all you need to write. Do make the necessary changes and write a more personalized email to make a good impression. You can also insert any attachments or links of your documents or resumes if you see them fit.
That’s all we have to offer right now and we guess it would all you need as well. We hope you found our article helpful and you would be able to write a good enough follow up an email now. Thank you for giving us your time and we are glad we could help.