How To Write Thank You Email After An Interview In 7 Easy Steps

This article explains why sending a thank you email after a job interview is crucial for making a positive impression on potential employers. It clarifies that a thank you note isn’t flattery, but a professional courtesy that showcases your seriousness about the opportunity.

Here are the key takeaways:

• Thank you emails demonstrate professionalism. They make you stand out as a polished and qualified candidate.
• They can influence hiring decisions. Some studies suggest not receiving a thank you email might hurt your chances.
• Quality matters. A generic email won’t suffice. Craft a professional and personalized message.

If you’re struggling to write a thank you email, don’t worry! This article offers helpful tips and a sample email to guide you.

How to Write a Thank You Note After an Interview

The first thing you need to know about writing a thank you note after an interview is that you need to write one within 24 hours of the interview. The thank-you note after this period won’t make a difference or might send a wrong message as well. And if you have given the interview to multiple people then you should send personalized thank you note to each one of them.

Sending any thank you note would be a good impression but sending a personalized thank you note would surely make you a front-runner candidate for the job. Here are the following steps that would help you write a perfect thank you email after an interview.

Contents

• 1 How to Write a Thank You Note After an Interview
  • 1.1 Step 1: The Headline
  • 1.2 Step 2: Start with Personalized Greetings
  • 1.3 Step 3: Write the Email in Appreciation Tone
  • 1.4 Step 4: Reiterate Your Interest in the Job
  • 1.5 Step 5: Include the Things That You Have Talked in the Interview
  • 1.6 Step 6: Remind Them That You Have Much More to Offer Them and Their Company
  • 1.7 Step 7: A Professional Sign Off
  • 1.8 Sample Thank You Email for You
  • 1.9 Conclusion:

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Step 1: The Headline

The first thing you have to write on a thank you note is the headline. The headline of your email has to be straightforward and to the point. You can’t afford to make puns or jokes with the headline especially it’s professional.

There are a few subject headlines that you can choose from as well.

• Thank You,  XYZ (name of the interviewer)
• Thank You For Your Time
• Thank You For the Interview
• Thank You For The Opportunity
• Thank You!

Just keep it simple and straightforward, no need to make it more elaborate or highlighted. It’s as simple as that.

Step 2: Start with Personalized Greetings

You must feature a personalized greeting in your thank you note. This means inserting the name of the person who has taken your interview in the first place. The personalized greetings always make a huge impact on the interviewer and it also sends a positive and confident approach of yours to the person who is a charge of hiring you.

• Address the hiring manager directly by their name
• If there were more than one person then send them a personalized thank you email to each one of them (with their names of course).

Step 3: Write the Email in Appreciation Tone

It’s very important that you sound genuinely thankful and you show your appreciation for the opportunity that you have given by the company or the hiring manager. They should know that you are grateful and how much you appreciate the opportunity you have been given, more like you respect the opportunity and you are looking forward to it as well.

• Say Thank You at the starting of the email
• Be genuine while expressing your gratitude and appreciation
• Express your gratitude for the time that they have given to you while acknowledging the value of their time

Step 4: Reiterate Your Interest in the Job

Well, your goal is to get the job so don’t shy away from expressing your interest in the job. You should show your eagerness for working for their company and how much you are looking forward to it. The interest of yours to work in their company would certainly give you some plus points.

• However, during the interview, if you have realized that the job isn’t quite right for you, then you can say so too. You still have to show respect to them and thank them for giving you their time while politely saying that you don’t think the job would be right for you. Doing so would earn you their respect and you would also save their time as well.
• On the other hand, you should certainly show how much you are interested in the job and that you can’t wait to explore the new opportunities and the new journey that this company would have to offer to you.

Step 5: Include the Things That You Have Talked in the Interview

If there was a positive thing that might have impressed the interviewers then you must mention it in your Thank You Email.

You should mention a particular topic that you have discussed in the interview which highlighted your skills and your strength and give a hint why you deserve the job more than anything.

• You can refer to your skills and why their company would benefit from you.
• Co relates the needs of their company with your past experienced and suggests why you would be the perfect person to do the job in the first place.

Step 6: Remind Them That You Have Much More to Offer Them and Their Company

Don’t limit your skills and strengths to the things that you have highlighted or mentioned in the interview. Reminds them that you are much more than that and you have so much to offer them and their company. That they would also be lucky to have you, however, don’t sound too proud of yourself or be a brat.

You can ask them if they need any additional information and that you would be pleased to provide any additional information that they need to help them to reach a decision.
Be polite and say it with brief and to the point words. For example, you can say these things as well,

If you need any additional information or data to decide on my job at your company, feel free to contact me. I would be looking forward to your call next week as we have discussed. This way you can also remind them of the deadline and the fact that you need me to answer as soon as possible.

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Step 7: A Professional Sign Off

Now that you have written a good enough thank you note so far, it’s time to end it. The ending of an email is as important as any other part of it and you have to be careful with that too.

Be professional and sincere with them and say thank you again.

• Thank them again
• Use the Sincerely synonym following your full name in the end.
• Put your basic contact information at the end of the email, such as your phone number, email address, etc
• Provide additional links or attachments if there are any.

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Sample Thank You Email for You

Subject Line: Thank You (followed by interviewer’s name)
Hello, (name)

Thank you to give me your time and discuss the position (name of the position) at (company’s name). It was a pleasure to meet you and know more about your company and the position you are offering me.

I am more than thrilled to work at your company. Our conversation made me even more excited to join your company. I am sure my role (mention your past experiences) would also help to do this job perfectly.

I am sure I would not let you down if you give me this opportunity to work as (position name) at (company name) as I am well experienced and qualified for the job.

If you need any additional information to help you make a decision then free feel to contact me. I am looking forward to your next call on (of there is a specific date that you discussed in the interview to hear back).

Thank you again for your time.
Sincerely,
(Your full name)

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Conclusion:

It’s a simple thank you email that you can send after an interview. You should know that you can also make some necessary changes to make it more personalized by following the aforementioned steps. We hope our article was helpful and you know the basic rules to write a thank you email after an interview. Thank you and best of luck.